Manages all administrative, financial/business systems, and forecasting activities of an executive unit to ensure that the fiduciary duties are carried out in an efficient and effective way, and to provide guidance in utilizing Metro's resources for an efficient and viable workforce.

• Plans, directs, and manages the financial and administrative activity for the organizational unit

• Develops, administers, and monitors the department capital and operating budgets

• Supports executive management in the development and implementation of strategic objectives

• Analyzes historical data, evaluates departmental processes, and assists staff members to develop goals, objectives, and key performance indicators; develops and evaluates department goals and objective

• Provides financial plans, projections, and forecasts for programs and projects, and analyzes financial impacts

• Directs, interprets, and presents complex budgetary/organizational analyses

• Reviews and analyzes expenditures, prepares budget variance and performance measurement reports, identifies variance trends, and implements corrective action as appropriate

• Assumes lead responsibility for the preparation and analysis of short-, intermediate-, and long-term budget projects

• Manages and directs research in all areas of capital and operational effectiveness as it pertains to resource allocation, budgetary, and strategic analysis

• Manages personnel activities for multiple departments under an executive officer, including staffing plans, recruitment and selection, performance reviews, policy interpretation, and issue resolution

• Intercedes on all budgetary and personnel discrepancies

• Manages accounting activities for multiple departments under an executive officer including payroll, accounts payable, general ledger, month- and year-end closeout activities, and issue resolution

• Monitors departmental compliance with audit recommendations

• Manages, in conjunction with the Procurement department, procurement activities for multiple departments, including Request for Proposal (RFP) development, procurement planning, contract administration, and conflict resolution

• Serves as liaison between administrative personnel and senior management, communicating needs and concerns

• Responds to inquiries by Board of Directors, outside agencies, and executive officers, and prepares analytical reports

• Represents the interest of Executive Office in the design and implementation of assigned projects

• Participates in management meetings and decision-making processes to identify problems and solutions

• Serves as project lead for major administrative analyses and practices and procedures development

• Supervises, trains, mentors, and motivates assigned staff

• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles and practices of public administration, management, organization, budgeting and financial administration, personnel administration, grants administration, and cost accounting

• Administrative methods, including goal setting, strategic planning, program and budget, policies and procedures development and implementation

• Modern management theory

• Applicable business software applications

• Financial information computer systems

• Organizational theory and structures

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Financial, budget, and program management

• Performing complex financial analyses

• Resolving complex and financial and administration problems

• Determining strategies to achieve goals

• Establishing and implementing policies and procedures

• Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes

• Exercising sound judgment and creativity in making decisions

• Communicating effectively orally and in writing

• Preparing complex comprehensive reports and correspondence

• Interacting professionally with various levels of Metro employees and outside representatives

• Supervising, training, mentoring, and motivating assigned staff

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Compile and analyze data

• Meet tight time constraints and deadlines

• Work independently in a highly structured environment

• Handle highly confidential information

• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements

• Plan financial and staffing needs

• Read, write, speak, and understand English

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a two-for-one basis. A typical combination includes:

Education

• Bachelor′s Degree in Business, Public Administration, Finance, or a related field; Master′s Degree in Public or Business Administration preferred

Experience

• Six years of relevant experience or three years of supervisory-level experience performing complex professional budgetary and/or financial analyses, organizational, space planning, and management work; some positions in this class may require specialized experience in area of assignment

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation

• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table

• Operate a telephone or other telecommunications device and communicate through the medium

• Type and use a keyboard and mouse to perform necessary computer-based functions

• Communicating through speech in the English language required