Under moderate supervision, obtains state vehicle ownership certificates, registrations, and license plates, and maintains current listings for all revenue and non-revenue vehicles operated by Metro.

• Prepares and processes documents to obtain the original registration for all revenue and non-revenue Metro vehicles
• Prepares and processes documents to obtain special confidential licensing and annual renewals of police non-exempt vehicles
• Assigns unit numbers to all Metro vehicles
• Maintains and updates information on all Metro vehicles in the vehicle maintenance system
• Forwards vehicle ownership certificates to the Metro Secretary’s Office and performs periodic audits of accountability
• Develops schedules and prepares and processes documents to obtain state and county transportation permits for tow trucks, sweepers, and miscellaneous equipment
• Maintains a current State of California Manual of registration procedures
• Prepares and processes documents for license plates, including all replacement orders for lost or damaged license plates
• Prepares and processes documents relating to the sale and purchase of Metro vehicles
• Identifies recalls by the manufacturer and forwards a request to the division to have the vehicles repaired
• Maintains fleet legal records
• Provides instruction on and oversees the use of Declaration of Instruction notices
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• General office practices and procedures
• State vehicle licensing and registration laws, rules, and procedures for exempt vehicles
• Basic mathematics
• Complex recordkeeping
• Applicable business software applications

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Performing manual and computerized recordkeeping
• Filing materials alphabetically, numerically, and chronologically
• Communicating effectively with others
• Utilizing a calculator to perform basic mathematical functions
• Applicable business software applications

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Follow oral and written instructions
• Type 40 net words per minute
• Read, enter, and verify data on a computer terminal
• Prepare correspondence and reports
• Maintain manual and computerized recordkeeping systems
• Travel to offsite locations
• Read, write, speak, and understand English

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.  Additional experience, as outlined below, may be substituted for required education on a year-for-year basis.  A typical combination includes:

Education

• None required

Experience

• Three years of relevant experience performing manual and computerized recordkeeping and other complex clerical work, including two years of relevant experience performing licensing and registering vehicles

Certifications/Licenses/Special Requirements

• Valid California Class C Driver License

Must be able to obtain a California Verifier permit and Surety Bond

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job.  Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen
• Work on elevated surfaces or below ground level
• Work in awkward or confining/enclosed spaces

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium 
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Walking (distance 5’ to 100’) 
• Communicating through speech in the English language required