Los Angeles County Metropolitan Transportation Authority

Job Specification




Pay Grade
Job Summary
Under moderate supervision, maintains records and/or various materials, and provides clerical support at an operating department.
Duties and Responsibilities
  • Reviews, maintains, and updates personnel records; may administer workers′ compensation files
  • Completes payroll and processes payroll changes
  • Reviews daily payroll reports for completeness and accuracy
  • Calculates final payroll earnings for employees being terminated from service and requests special checks from Payroll department
  • Prepares letters, correspondence, memoranda, forms, and reports using a typewriter or a personal computer
  • Posts information from logs to employee files
  • Maintains and updates various lists, logs, and departmental records on a daily basis
  • Purchases and maintains supplies
  • Responds to inquiries from internal and external customers regarding procedures and personnel records
  • Answers telephones and acts as an office receptionist
  • Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Essential Knowledge, Skills and Abilities
Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
  • General office practices and procedures
  • Complex recordkeeping
  • English grammar, spelling, and punctuation
  • Applicable business software applications such as Microsoft Office Suite

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
  • Complex recordkeeping
  • Filing materials alphabetically, numerically, and chronologically
  • Dealing tactfully and effectively with the public and other departmental staff
  • Responding appropriately to inquiries and requests for information

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)
  • Type 50 net words per minute
  • Prepare correspondence and reports
  • Operate a personal computer
  • Maintain confidentiality of materials and files
  • Proofread work and identify errors
  • Follow oral and written instructions
  • Read, write, speak, and understand English
Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

  • None Required

  • One year of relevant experience performing clerical, typing, and stenographic duties

Certifications/Licenses/Special Requirements
  • None required
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions
  • Typical office situation
  • Close exposure to computer monitors and video screen

Physical Effort Required
  • Sitting at a desk or table
  • Operate a telephone or other telecommunications device and communicate through the medium
  • Type and use a keyboard and mouse to perform necessary computer-based functions
  • Communicating through speech in the English language required


Job GroupJob Class CodeFLSA StatusDate OriginatedDate Revised

This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements.