Performs journey-level work purchasing materiel, supplies, and services to achieve organizational goals through best practices.

• Reviews and processes requisitions for all divisions using the enterprise purchasing system

• Ensures orders are processed within Metro′s rules, policies, and guidelines

• Prioritizes daily workload to achieve maximum effort in order to meet set administrative deadlines that are directly linked to an agency Key Performance Indicator (KPI)

• Resolves discrepancies promptly and effectively, and provides alternative solutions

• Prepares Requests for Proposals (RFPs) and Invitations for Bids (IFBs) in compliance with Metro′s policies and procedures and with state and federal rules and regulations

• Selects vendors and obtains and compares price quotes

• Evaluates proposals and bids

• Negotiates purchase terms and awards contracts

• Uses appropriate purchase procedures for acquiring materiel, supplies, and services

• Monitors vendor performance against contract requirements

• Verifies deliveries are consistent with orders

• Resolves receiving/warehouse problems and adjusts payments with Accounting Department

• Advises other departments on availability of materiel and new products

• Researches and obtains new supply sources

• Assigns freight carriers as designated in Los Angeles County routing guide

• Prepares comprehensive reports and correspondence

• Maintains computer files

• Supports diversity and economic outreach goals and programs

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

  
  May be required to perform other related job duties

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of procurement

• Applicable local, state, and federal laws, rules, and regulations governing policies related to procurement including Disadvantaged Business Enterprises (DBE)

• Market trends and pricing conditions of various commodities, products, and services

• Types, uses, and sources of materiel and services used by large organizations

• Applicable business software applications

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Performing procurement functions

• Negotiating procurement transactions effectively

• Analyzing data and situations, identifying problems, and recommending solutions

• Exercising sound judgment and creativity in making decisions

• Interacting professionally with all levels of Metro employees and outside representatives

• Communicating effectively orally and in writing

• Operating computers and general office equipment

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Compile and analyze data

• Prepare specifications, IFBs, RFPs, and contracts

• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements

• Prepare comprehensive reports and correspondence

• Travel to offsite locations

• Read, write, speak, and understand English

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Business, Public Administration, or a related field

Experience

• One year of relevant experience performing purchasing activities

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
• Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation

• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions

• Communicating through speech in the English language required