Los Angeles County Metropolitan Transportation Authority

Job Specification




Pay Grade
Job Summary
Performs clerical accounting duties in the areas of payroll, accounts payable, and accounts receivable to assist in processing the financial transactions of the organization.
Duties and Responsibilities
  • Examines invoices received for accuracy and completeness of information provided
  • Verifies quantities, amounts, and prices indicated on invoices for authorization with the Purchase Order System
  • Enters vendor invoice data, including identification numbers, quantities, amounts, and dates into the Accounts Payable System
  • Identifies errors in purchasing or receiving information for correction on purchase orders
  • Researches payment records to verify outstanding/delinquent billing invoices, and prepares invoices for billing purposes
  • Prepares statements of accounts for outstanding Accounts Receivable invoices
  • Enters, updates, and retrieves billing data from accounting information system
  • Reviews Customer Services Centers' fare media daily sales report worksheets and sales deposit slips for completeness and accuracy
  • Reviews, prepares, and balances revenue reports and recap summaries
  • Reviews daily ticket report worksheets for completeness and accuracy
  • Monitors Customer Services Centers′ overages and shortages
  • Compares Customer Services Centers′ deposit slips and daily report entries for errors
  • Compares employee deduction reports with third party checks for accuracy
  • Sets up employee payroll pay card and employee direct deposit
  • Inputs data from payroll time and leave adjustment forms, deduction updates, cancelled checks, advances and refunds, and settlement agreements into the payroll systems and other accounting information systems
  • Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Essential Knowledge, Skills and Abilities
Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
  • Basic accounting methods, principles, and practices
  • Clerical accounting functions in the area of accounts payable, accounts receivable, and payroll
  • Basic arithmetic
  • Applicable business software applications

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
  • Performing clerical accounting duties
  • Performing basic arithmetic computations and tabulating figures with speed and accuracy
  • Understanding, verifying, and posting numerical data
  • Proofreading work, and identifying and correcting errors
  • Interacting professionally and communicating effectively with internal and external customers/ representatives
  • Operating office equipment such as fax machines, copiers, telephones, calculators, and computers with high speed and accuracy
  • Typing at a corrected speed of 40 words per minute

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)
  • Balance journal entries
  • Follow oral and written instructions
  • Move objects weighing up to 15 pounds
  • Maintain strict confidentiality of sensitive materials and information
  • Read, write, speak, and understand English
Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

  • Associate′s Degree in Accounting preferred

  • Six months of relevant experience performing clerical accounting duties in the areas of payroll, accounts receivable, or accounts payable

Certifications/Licenses/Special Requirements
  • Excellent attendance record
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions
  • Typical office situation
  • Close exposure to computer monitors and video screen

Physical Effort Required
  • Sitting at a desk or table
  • Operate a telephone or other telecommunications device and communicate through the medium
  • Type and use a keyboard and mouse to perform necessary computer-based functions
  • Communicating through speech in the English language required


Job GroupJob Class CodeFLSA StatusDate OriginatedDate Revised

This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements.