Under direction, determines weekly work schedules to support dispatching and scheduling deliveries of Metro′s critical material requirements; schedules and assigns relief workforce requirements and personnel to cover vacancies; maintains and updates department overtime rosters; distributes communications to staff, compiles and organizes training and safety materials, and coordinates other documents as assigned.

• Schedules agency-wide delivery of material Dispatches the delivery vehicles

• Prioritizes work schedules to support dispatching critical material requirements

• Assigns and schedules Authority Relief Pool

• Assists in prioritizing vacancy coverage requirements at various locations

• Maintains, updates, and distributes the departmental overtime rosters

• Conducts new employee orientations

• Prepares written communications, such as letters, memos and reports

• Prioritizes critical material requirements for Operations

• Provides clerical support to management staff

• Provides guidance and assistance to new or entry-level employees

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of material management and storeroom operations

• Theories, principles, and practices of workplace safety

• Complex recordkeeping

• General office practice and procedures

• Research and report preparation methods

• Applicable business software applications

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Communicating effectively orally and in writing

• Preparing general correspondence and reports

• Operating personal computers, general office equipment, and communication systems

• Interacting professionally with various levels of Metro employees

• Exercising sound judgment when making decisions

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Make priority decisions and work independently

• Provide direction to others

• Type 30 net words per minute

• Proofread work and identify errors

• Maintain confidentiality of materials and files

• Travel to offsite locations

• Read, write, speak, and understand English

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• None Required

Experience

• Two years of relevant responsible clerical experience involving complex recordkeeping

• Two years of relevant experience in a lead person role overseeing other personnel

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

• Must have a satisfactory attendance record in accordance with the TCU contract

• Applicant will be required to pass one or more of the following written test(s), performance test(s), and oral interview

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation

• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table

• Operate a telephone or other telecommunications device and communicate through the medium

• Type and use a keyboard and mouse to perform necessary computer-based functions

• Communicating through speech in the English language required