Under moderate supervision, reviews the preparation and maintenance of varied departmental records.

• Reviews, maintains, and updates personnel records and processes payroll changes

• Reviews daily payroll reports for completeness and accuracy and assists Maintenance Staffing Coordinator in reconciling problems

• Calculates final payroll earnings for employees being terminated from service and requests special checks from Accounting Department

• Computes State Disability and Workers’ Compensation benefits, sick pay, vacation pay, and retroactive pay for employees

• Types, prints, files, and maintains memos, reports, letters, and other departmental correspondence using a typewriter and/or a personal computer

• Prepares bi-weekly paycheck transfer and training lists for employees working out of assigned divisions

• Maintains and updates departmental rosters for ATU and TCU employees

• Maintains and coordinates master calendar for all time off

• Maintains special project and activity logs

• Receives, verifies, and files purchase orders and packing slips

• Advises other staff on departmental policies and procedures

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• General office practices and procedures

• Basic accounting and bookkeeping procedures

• Payroll practices and procedures

• TCU and ATU labor agreements

• Complex recordkeeping

• Correct English grammar, spelling, and punctuation

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Preparing correspondence and reports, and maintaining complex records

• Proofreading work and identifying errors 

• Communicating effectively orally and in writing

• Following oral and written instructions

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Type 40 net words per minute

• Operate a calculator, a personal computer, and a computer terminal

• File materials alphabetically, numerically, and chronologically

• Read, write, speak, and understand English

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.  Additional experience, as outlined below, may be substituted for required education on a year-for-year basis.  A typical combination includes:

Education

• None Required

Experience

• Two years of relevant experience performing responsible clerical and public contact duties

Certifications/Licenses/Special Requirements

• None Required

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job.  Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation

• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table

• Operate a telephone or other telecommunications device and communicate through the medium

• Type and use a keyboard and mouse to perform necessary computer-based functions

• Communicating through speech in the English language required