Works closely with the Board Clerk to oversee the day-to-day operations of the Board Clerk's Office with responsibility for planning, directing, and controlling the financial, administrative, and project management services functions;  maintains responsibility for budgets, performance analysis, and staffing in support of agency goals and objectives.

• Provides senior management-level support over the operations of the Board Clerk's Office and acts as Board Clerk during absences

• Interacts with Board members and/or alternates to discuss and resolve issues and problems

• Oversees and proofs the preparation of minutes, and correspondence

• Oversees the implementation of special projects requested by Board members and the Board Clerk

• Administers all processes, deadlines and legal requirements of the public hearing process

• Represents the Board of Directors before public agencies, the business community, and the public

• Directs the development, analysis, and reporting of the Office of the Board Administration’s annual operating budgets and analysis of all other expenses budgeted un support of the unit’s functions.

• Oversees the monitoring and analysis of on-going financial forecasts to ensure compliance with both the adopted budget and Metro operational goals.

• Assists the Board Clerk in developing and managing staffing plans

• Directs the development and implementation of effective operating performance monitoring and analysis activities to determine and maintain appropriate staffing levels

• Directs research in all areas of operational effectiveness, including workforce allocations, cost efficiencies, and organizational issues; Authorizes the reallocation of resources to resolve operational problems and/or changes in priorities

• Develops and analyzes economic cost proposals, as necessary.

• Reviews board reports, policies, procedures, and other written communications

• Oversees the development, enhancement, integration, and use of computerized systems utilized by the department for financial and performance tracking and analysis

• Consults with, and advises, leadership and staff on policies, procedures, and practices relating to the achievement of goals and objectives, financial management services, procurement, recruitment, and personnel issues

• Attends management meetings and participates in the decision-making processes to provide a strategic approach to problems and issues

• Collaborates with various departments to address administrative, financial, and special project matters

• Supervises, trains and motivates subordinate staff

• Communicates Metro's safety vision and goals; oversees the implementation of agency and departmental safety rules, policies, and procedures; and maintains accountability for the safety performance of all assigned employees

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Interaction with political agencies in federal, state, and local government

• Laws, rules, and procedures pertaining to notices, minutes, records, reports, agendas, materials, and correspondence for a public agency

• Board responsibilities, policies, procedures, and regulations

• Theories, principles, and practices of government procurement practices, and financial, project, and organizational management

• Administrative principles and methods, including goal setting and monitoring, budget development and implementation, and personnel administration

• Financial, analytical, and statistical processes and methods

• Applicable federal, state, and local regulatory requirements and standards

• Modern management theory and practice, and principles of supervision

• Individual and group dynamics; leadership development

• Applicable business software applications, including legislative management and votecast 

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Managing strategic and sensitive programs and projects

• Performing complex financial, statistical, and operational performance modeling and analysis

• Budget development

• Determining strategies to achieve operational goals

• Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes

• Exercising sound judgment and creativity in making decisions

• Communicating effectively orally and in writing

• Preparing comprehensive reports and correspondence; proofreading with speed and accuracy

• Interacting professionally with various levels of Metro employees and outside representatives/clients, including elected/appointed officials and the media

• Supervising, training, mentoring, and motivating assigned staff

• Planning, organizing, and monitoring the work of a corporate clerk's office

• Analyzing situations, identifying problems, and recommending solutions

• Communicating effectively orally and in writing

• Interacting professionally with various levels of Metro employees and outside representatives

• Taking fast notes and recording Board Actions in order to prepare minutes Shorthand?

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Compile, analyze, and interpret complex data

• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets

• Prepare comprehensive reports and correspondence

• Maintain official records and files

• Maintain and process confidential information discreetly

• Supervise, train and motivate subordinate staff

• Manage, organize, and interpret complex data 

• Understand, interpret, and apply rules, regulations, policies and procedures 

• Represent Metro before the pubic 

• Travel to offsite locations 

• Read, write, speak, and understand English

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor′s Degree in Finance, Accounting, Business or Public Administration, or a related field; Master's Degree in a related field preferred 

Experience

• Five years of relevant management-level experience performing administrative and budgetary functions in a board administration environment; five years of administrative experience working with an elected/appointed Board of Directors or City Council preferred. Three years of management-level experience performing financial and administrative functions preferred.

Certifications/Licenses/Special Requirements

• May be required to work late or irregular hours

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation

• Close exposure to computer monitors and video screen

• Work irregular hours, split shifts, weekends, holidays, or 24-hour-a-day on-call assignments

• Work after designated regular hours in case of special assignments or emergencies 

Physical Effort Required

• Sitting at a desk or table

• Operate a telephone or other telecommunications device and communicate through the medium

• Type and use a keyboard and mouse to perform necessary computer-based functions

• Communicating through speech in the English language required